NocoBase SolutionsNocoITAM · IT asset managementBeta

Agents on it. IT assets in order.

Traditional ITAM tools are ledgers kept by hand. In NocoITAM, agents sort out MDM differences, kit out new hires, and check stock and idle assets before every purchase. Every device, seat, and dollar is on record.

Try It Online GitHub
LicenseOpen source
Built onNocoBase Core
Versionv1.0.0
Built-in agents3
MDMIntune · Jamf Pro
AI modelsYour choice

Visible Value

Every dollar saved, with a clear paper trail.

Agents never change records on their own. Every action is proposed by an agent and confirmed by its owner. You see not only how much was saved, but which purchase request or license seat it came from.

What agents did for IT this quarter

Every item was confirmed by its owner

Spend avoided¥39kStock and idle seats first
Idle seats reclaimed11Flagged before renewal
MDM differences sorted413 uncertain left for people
New-hire prep6 minFrom 2 days to a 6-minute review
SourceWhat happenedAgent’s suggestionSaved
PO-0000375 monitors for Sales3 in stock, bought only 2¥ 9,597
PO-000045MacBook Air for new engineersUsed an in-stock MacBook Pro 14¥ 17,998
Figma4 of 12 seats idle for 60 daysReclaimed before renewal¥7,680/yr
Zoom ProEnded plan still holding 2 seatsCancelled, merged into annual plan¥2,160/yr
DP-000003Printer disposal requestOnly 20 months old, repair first¥ 1,776

Purchasing

Before every purchase, check stock, idle assets, and past prices.

As soon as a request is submitted, the approval assistant checks whether stock or idle assets can cover it, compares past unit prices and similar requests, flags missing details, and drafts a recommendation and comment.

The life of a purchase request

Every purchase checks stock, idle assets, and history first

1Request
PO-000037

Sales needs 5 × 27″ monitors

CNY 16,495

2Assistant checks
  • 3 identical in stock
  • Price 3% above last
  • 4 similar requests: stock first
3You approve
Approve with conditions

Buy 2, at last price

Approve
4Order & receive

2 arrive, auto-registered with tags

SG-MON-021SG-MON-022
5Assigned

3 from stock + 2 new, 5 people same day

¥9,597 saved

The approval assistant offers far more than “approve” or “reject.”

  • “Approve with conditions: 3 matching monitors are in stock, so buy only the remaining 2.”
  • “Reject: this printer is only 20 months old with no repair history. Repair before disposing.”
  • “Approve with conditions: none of this model in stock, but 3 alternatives are available. Confirm the budget and new-hire headcount first.”
PO-000037 · Monitors for Sales

Northbridge IT · by Emily Carter · 5 × Dell U2724D

Waiting for you
AmountCNY 16,495
Same model in stock3
Past unit priceCNY 3,199
Budget leftCNY 42,000
Approval assistant
Recommend: approve only the 2 still needed
  • 3 matching monitors are in stock and can be issued now
  • Unit price is 3% above last time; ask for last price
  • 4 similar requests in a year, all approved stock-first
Drafted commentApprove buying 2 and issue the other 3 from stock. Please confirm at the last unit price.
Approve with conditionsApproveRejectAsk for more

Joiners & Leavers

New hires are ready on day one. Leavers return every item.

Before day one, NocoITAM matches the new hire’s standard kit against stock and idle seats in a single batch. Confirm it, and draft a PO for any gaps in one click. When someone leaves, it tracks devices, accessories, seats, and off-system tasks like revoking accounts and rotating keys until everything is cleared.

Onboarding kitNoah Harris · Front-end engineerJoins Oct 28Run all (6)
Picked by the asset steward (Oct 23)Picked 1 item for Noah Harris, all in stock. Passed over SH-MON-006 (a dead pixel in the bottom-right corner).
1 of 8 prepared1 item to buy
DeviceMacBook Pro 14 M3×1DE-000016 / SH-LT-051 · Reserved
DeviceU2723QE×1DE-000020 / SH-MON-007ReserveChangeNot needed
Same floor as the new hire, warranty to 2029-03, no repairs; not SH-MON-006 (a dead pixel in the bottom-right corner).
AccessoryWD22TB4×1Dell WD22TB4 dockIssueNot needed
AccessoryMX Keys×1Logitech MX KeysIssueNot needed
AccessoryMX Master 3S×1Logitech MX Master 3SIssueNot needed
EntitlementIntelliJ IDEA Ultimate×11 short · order nowNot needed
EntitlementMicrosoft 365×1Microsoft 365 Business StandardAssign seatNot needed
EntitlementZoom Workplace×1Zoom Workplace Pro (annual)Assign seatNot needed
OffboardingMark Taylor · IT support engineerLeft Oct 21
1 device still online after leaving

SH-LT-011 still syncing with Intune as of Oct 23 06:10

Sign-in markt disabled when they left

What they held when they left; 1 open item is yours:

HeldOwnerAction
DeviceDE-000006 / SH-LT-006In repairRyan MitchellReturn
ContainsComponent32 GB DDR5 SO-DIMM
DeviceDE-000009 / SH-LT-011In useSuper AdminReturn
AccessoryDell WD22TB4 dockEmily CarterReturn
EntitlementFigma Organizationmark.taylor@northbridge.exampleYouReclaim

Records they were responsible for:

AuditQ3 stocktake · WarehouseOwner · Mark TaylorHand over
DeviceDE-000004 / SH-LT-004Owner · Mark TaylorHand over

MDM

After every MDM sync, discrepancies turn into an action plan.

After syncing with Intune or Jamf Pro, the agent sorts discrepancies with context: assignee mismatches go to device owners, unregistered devices go to asset admins, and edge cases like long-offline laptops are flagged for human review. Check and apply in one batch.

  • No more weekly spreadsheet VLOOKUPs
  • Every discrepancy has a clear owner and reason
  • Every reconciliation is logged in the device history
MDM reconciliation plan

Intune sync Oct 16 02:00 · 5 differences

MDM follow-up
SG-LT-011 assignee mismatchMDM: Olivia Bennett · Register: Ethan Brown → device owner, update from MDMOwner
3 devices not in registerNew in Intune, models matched → asset admin to registerAsset admin
SG-LT-019 silent for 41 daysUnclear whether it was returned; left for a person to decideNeeds you
Run 2 selectedAll differences

Asset Register

Hardware, software, and supplies, all in one register.

/DevicesA
Devices
86MDM reviewNew device
All 86In use 69In stock 11In repair 3On loan 1Warranty ≤30d 4
TagModelStatusAssigneeDepartmentLocationLast MDM sync
SG-LT-001MacBook Pro 14 M3In useOlivia BennettEngineeringFloor 310-15 23:10
SG-LT-004MacBook Pro 14 M3In repairSophia TurnerSalesFloor 308-20 22:10
SG-LT-005MacBook Pro 14 M3On loanChloe AdamsSalesFloor 3—
SG-LT-007Latitude 5440In stock——Warehouse10-15 22:10
SG-LT-010MacBook Air 13 M3In useChloe AdamsSalesFloor 310-15 23:10
SG-MON-002Dell U2724DIn useLucas MartinEngineeringFloor 3—
SG-PR-003HP LaserJet M428Pending disposal—AdminFloor 2—

Devices

Full lifecycle tracking from stock to disposal, continuously reconciled with Intune and Jamf Pro.

Accessories, consumables & components

Track quantities issued, returned, and in stock, with alerts below minimum; components go into devices and move with them.

Software entitlements

Track subscription and perpetual seats (compliant, idle, or over-allocated), with alerts before auto-renewal.

Procurement, repairs, disposal & audits

Flags late deliveries, logs repair costs per device, and tracks audit discrepancies to resolution.

New model

Enter maker and model; AI looks it up and fills the form for you to check

ManufacturerDell
ModelU2724D
AI filled · 3 sources
CategoryMonitor
Size / resolution27″ · 2560×1440
PortsUSB-C 90W · HDMI · DP
Warranty3 years
Ref. priceCNY 3,199
Depreciation5 years
Looks right, saveSources
Reports · Overview
Explain with AICSV
Devices85
Book value¥382k
Utilization82%
Over-allocated1
By status
In use69
In stock11
In repair3
On loan1
Pending disposal1
License compliance
Compliant6
Idle3
Over1

Your Way

Write down your kit standards and approval rules. Agents work by them.

Business guidance

Define your standard kits, budgets, and approval thresholds in plain text, read by every agent on every run.

Skills

Built-in skills for approval review, catalog, device sync, and onboarding/offboarding are fully readable and customizable.

Models & code

Assign models per agent and track usage. Need custom fields, workflows, or reports? Have a coding agent modify the source in Studio: open-source, self-hosted, and yours.

Less reconciling for IT, a clear view of every asset.

Try NocoITAM online, or get the source on GitHub and run it yourself. Connect your MDM, import your assets, and let agents start reconciling.

Try It OnlineGitHub