Bangun dengan AI agent Anda
Build an App with NocoBase — Contract Management System: Contract ledger, lifecycle calendar, AI clause extraction, risk clause review, and obligation tracking. The layout and signature visual style can reference this prototype: https://static-docs.nocobase.com/solution/templates/26-contract-management.html
Tautan prototipe (HTML) di prompt adalah desain yang sudah kami siapkan, hanya untuk mendemonstrasikan kemampuannya; NocoBase tidak menyarankan membuat satu sistem utuh hanya dari satu prompt. Saat membangun dengannya, padukan dengan skill “prototype reproduction” (nocobase-prototype-repro) di NocoBase Skills agar mendapat hasil yang baik.
Sebelum memulai, ikuti panduan cepat AI agent untuk menginstal NocoBase dan menghubungkan agent Anda. Hasil AI dapat bervariasi; bergantung pada model dan kompleksitas sistem, mungkin diperlukan penyesuaian atau beberapa putaran tambahan.
What is a contract management system?
A contract management system is an internal business system for managing contract records, renewals, key clauses, obligations, and risk information in one place. It is designed for legal, procurement, finance, and business teams that need to work from the same contract data.
In this demo, teams can review 20 contracts, 9 contracts expiring within 60 days, 12 pending obligations, and $5.3M in auto-renewal contract value. You can also use AI Agents such as Claude Code, Codex, Cursor, or OpenCode to generate the initial structure, then continue refining fields, pages, permissions, and workflows in NocoBase so the prototype can become a long-term contract management system.
Core value
- ⏱️ Track 20 contracts in one system and reduce contract data scattered across folders, emails, and spreadsheets
- 📅 Identify 9 contracts expiring within 60 days to avoid missing renewal or termination windows
- 💰 Surface $5.3M in auto-renewal contract value and reduce passive renewal risk
- 🤖 Use NocoBase AI employees to extract 14 key fields and flag low-confidence clauses for human review
System preview
1.Contract portfolio and lifecycle calendar
The system brings contract portfolio data, contracts expiring within 60 days, auto-renewal value, pending obligations, and average risk score into one view. Contract records can be managed by type, annual value, status, and expiration date, while the lifecycle calendar helps teams plan renewals, terminations, reviews, and auto-renewal reminders in advance.
2.AI contract activity and obligation tasks
NocoBase AI employees can record contract-related actions, such as extracting key fields, identifying indemnity clause risks, classifying new contracts, drafting renewal notes, and finding auto-renewal dates. The obligation list helps teams track renewal notices, indemnity reviews, CPI adjustments, conditional investigations, auto-renewal opt-out reminders, and other follow-up tasks, reducing the risk that responsibilities are forgotten after a contract is signed.
3.Contract details and risk clauses
The contract detail page shows the contract name, contract ID, counterparty, contract type, status, annual value, owner, signing date, term, notice period, risk score, governing law, key clauses, and AI confidence. Legal and business teams can use the same page to decide whether a contract needs renewal, review, or further approval.
4.AI contract extraction and form filling
NocoBase AI employees can extract the contract name, ID, counterparty, type, status, owner, signing date, term, notice period, risk score, and key clauses from contract text, then fill them into the contract form. The human role is mainly to verify the extracted results, add business judgment, and submit the record, reducing manual entry and missed clauses.
Use cases
- Enterprise contract records: Manage contract names, IDs, counterparties, types, values, statuses, and owners in one place.
- Contract expiration and renewal reminders: Track renewal dates, notice periods, auto-renewal terms, termination windows, and contracts waiting for decisions.
- Legal contract risk management: Identify risks in indemnity, confidentiality, governing law, auto-renewal, and other key clauses.
- Contract obligation and milestone tracking: Manage renewal notices, clause reviews, price adjustments, file updates, and approval tasks.
Why choose a contract management system?
| Comparison | Folder / Excel management | Contract management system |
|---|---|---|
| Contract records | ❌ Contract files, values, and statuses are stored separately | ✅ Manage contract IDs, types, values, and statuses in one place |
| Expiration reminders | ❌ Teams rely on manual calendar entries and may miss notice periods | ✅ Use a calendar to track renewals, expirations, and auto-renewal dates |
| Clause extraction | ❌ Reading contracts one by one is time-consuming and easy to miss details | ✅ AI extracts key fields and clause information |
| Risk identification | ❌ Legal teams need to review risks manually clause by clause | ✅ Risk scores, key clauses, and confidence levels are shown together |
| Obligations | ❌ Follow-up tasks are easy to lose after a contract is signed | ✅ Obligations and milestones are continuously tracked |
| Collaboration | ❌ Legal, procurement, and business teams often work from different information | ✅ One shared page keeps owners and statuses clear |
| Extensibility | ❌ New processes require more spreadsheet maintenance | ✅ Extend the system with approvals, reminders, permissions, and reports |
Key features
1.Contract record management
Maintain contract names, contract IDs, counterparties, contract types, annual values, statuses, owners, and expiration dates in one place, so teams can quickly understand the contract portfolio and current status.
2.Contract lifecycle management
Use calendar views and status fields to track signing, performance, renewal, termination, auto-renewal, and expiration reminders, helping teams avoid missed key dates.
3.AI clause extraction and risk detection
NocoBase AI employees can extract key fields from contract text, identify auto-renewal terms, notice periods, indemnity clauses, governing law, and other information, and flag low-confidence content for human review.
4.Obligation and milestone tracking
The system can break contract obligations into actionable tasks, such as renewal notices, clause reviews, price adjustments, auto-renewal opt-out reminders, and file updates, helping teams keep contract responsibilities moving.
FAQ
1.What teams is a contract management system suitable for?
It is suitable for legal, procurement, finance, operations, and management teams, especially companies that need to manage many contracts, renewal dates, obligations, and risk clauses at the same time.
2.What types of contracts can the system manage?
It can manage common business contracts such as lease agreements, service contracts, software licenses, NDAs, master service agreements, service level agreements, and data processing agreements.
3.Does it support contract expiration and auto-renewal reminders?
Yes. The system can record contract expiration dates, notice periods, auto-renewal status, and remaining days, then use the calendar and obligation tasks to remind teams to act earlier.
4.Does it support AI contract information extraction?
Yes. NocoBase AI employees can extract contract names, IDs, counterparties, terms, notice periods, key clauses, risk scores, and AI confidence from contract text, then fill the data into the contract form.
5.Why build a contract management system with AI and NocoBase?
AI Agents can use natural language to call NocoBase components and build contract records, detail pages, lifecycle calendars, and obligation lists. NocoBase provides the data relationships, permissions, views, and workflow extensions needed for long-term use. Together with NocoBase AI employees for contract extraction, risk detection, and task generation, it is better suited for ongoing contract operations than relying only on folders, Excel, and email.
